Event Planners Tool Kit
Start transforming your growth today.
AI-Powered Platform for Event Pros
Turn Every Inquiry Into a Booked Event
Event Planner's Tool Kit is the all-in-one Marketing, Sales & Operations engine for event planners, agencies, and AV production teams—powered by AI so you never miss a lead and never drop a detail.
- Capture every call, lead, and inquiry with always-on AI Voice Agents
- Automate bookings, follow-ups, and client communication in seconds
- Manage events, teams, and vendors in one connected workspace
- Scale your business without scaling your workload or headcount
Trusted by modern event planners, AV teams, and agencies
The Hidden Cost of Running Events on Spreadsheets & Disconnected Tools
Most event businesses are juggling Google Sheets,different event management platforms, inboxes, call logs, project boards, and manual notes. The result? Missed calls, slow follow-up, and last-minute chaos that costs you high-value events.
Missed calls = lost five-figure association or corporate events
Slow follow-up kills conversion rates when prospects are shopping around
Disorganized threads across clients, vendors, and freelancers
Manual coordination creates errors, rework, and stressful fire drills
Scaling up means hiring coordinators, admins, and ops staff you can’t afford
If your phone is ringing and inbox is full, but your calendar isn’t…
You don’t have a “leads” problem. You have a system problem.
The Event Planner's Tool Kit replaces the patchwork of tools with a single AI powered operating system that captures, converts, and coordinates every event from first touch to final load-out.
THE SOLUTION
Run your entire event business, from lead capture to execution on one AI powered platform.
Event Planner's Tool Kit by Target Stream Media is a unified, AI-powered system that connects your marketing, client acquisition, and event operations into one streamlined engine.
- AI Voice Agents handle inbound and outbound calls, FAQs, and follow-ups 24/7
- CRM and pipelines track every lead, proposal, and event lifecycle stage
- Automation replaces repetitive admin work and manual reminders
- Event and AV operations tools manage planning, production, and post-event tasks
- Team and vendor coordination keeps everyone aligned without endless emails
Not just “event management software”
It’s a Marketing + Sales + Operations Engine designed to automate the chaos behind every event you run.
THE PLATFORM PILLARS
One platform. Four engines driving your event growth.
Visualize the full journey—from the first inquiry to the final invoice—mapped into a single, AI-assisted workflow.
AI-Powered Marketing & Lead Capture
AI Voice Agents answer every call instantly, capture and qualify leads, and route them to the right person or workflow.
- Never miss an inquiry again
- Automatically qualify prospects
- Route leads by event type or value
Sales Automation & Client Conversion
Booking workflows, automated follow-ups, and pipeline tracking turn every qualified inquiry into a booked event.
- Follow up via voice, SMS, and email
- See every deal and stage in one view
- Respond in seconds instead of hours
Event & AV Operations Management
Coordinate timelines, production schedules, logistics, and deliverables from one command center.
- Centralize run-of-show and cue sheets
- Track AV workflows and tech checks
- Keep every milestone on schedule
Team & Vendor Coordination
Assign tasks, automate updates, and keep freelancers, vendors, and subcontractors in sync.
- Broadcast updates to key partners
- Automate confirmations and reminders
- Eliminate miscommunication and last-minute chaos
THE EVENT PLANNER'S TOOL KIT
Every tool you need to automate the chaos behind your events.
Replace a dozen tools with one visual command center built specifically for event planners, meeting & event agencies, and AV production companies.
AI Voice Event Agent
Handles inquiries, bookings, FAQs, and follow-ups—so every lead feels like they’re talking to a real coordinator.
Smart CRM & Pipelines
Track leads, deals, and event lifecycle stages—from discovery call to signed contract to post-event follow-up.
Automated Workflows
Booking confirmations, reminders, follow-ups, payment nudges—automated and personalized for every client journey.
Event Coordination System
Manage timelines, production schedules, layouts, and logistics so every department knows exactly what happens next.
Vendor & Freelancer Management
Assign roles, send updates, share files, and track deliverables for AV teams, venues, caterers, and more.
Multichannel Communication
Run voice, SMS, and email automation in one platform—no more switching tools or losing context between channels.
Custom Branding & Scripts
Match your AI agents and automations to corporate, luxury, or casual event brands—without writing a single line of code.
Never miss a lead. Automate the chaos. Scale without overhead.
AI ACROSS THE EVENT LIFECYCLE
AI that works before, during, and after every event.
Your AI Voice Agents and automations support every stage of the event journey—from first touch to post-event upsell.
Pre-Event
Marketing & Sales
- Answer inbound calls instantly
- Qualify leads by budget, date, and event type
- Schedule consultations automatically
- Send follow-ups and reminders without manual effort
Planning Phase
Requirements & Approvals
- Capture client requirements and preferences
- Log changes and special requests automatically
- Automate reminders for proposals and approvals
- Keep every decision time-stamped and trackable
Production & Execution
Run of Show
- Coordinate teams, vendors, and AV crews
- Send real-time updates and last-minute changes
- Automate call times, load-in, and strike reminders
- Keep every schedule and asset in one place
Post-Event
Retention & Upsell
- Automate feedback and review collection
- Upsell future events and annual contracts
- Stay top-of-mind with smart nurture campaigns
- Turn every event into your next 3 bookings
BUILT FOR EVENT PROS
Whether you plan, produce, or manage multiple brands this is your operating system.
Event Planner's Tool Kit adapts to how you run events solo planner, AV production house, or full-service agency.
For Event Planners
- Automate inquiries, bookings, and basic FAQs
- Keep every couple or corporate client on a clear timeline
- Centralize communication so nothing slips through the cracks
- Deliver a premium, responsive client experience without extra staff
For AV Production Companies
- Coordinate crews, equipment, and logistics in one timeline
- Keep venues, show callers, and tech teams in sync
- Automate call times, load-in/out, and tech rehearsal reminders
- Give clients real-time visibility without drowning in emails
For Agencies & Experiential Teams
- Scale multiple events, brands, and markets simultaneously
- Standardize workflows while keeping client-specific nuances
- Centralize operations across producers, coordinators, and vendors
- Get leadership-level visibility into pipeline and production health
BUSINESS IMPACT
Book more events. Do less admin. Deliver a smoother show every time.
- Increase booked events without increasing your response burden
- Reduce admin workload across your team by automating repetitive tasks
- Improve client experience with fast, consistent communication
- Eliminate missed opportunities caused by slow follow-up or missed calls
- Scale to more events, bigger budgets, and more markets without hiring
“Respond in seconds instead of hours.”
Handle 10x more inquiries without adding staff, and turn your operations into a competitive advantage clients feel from day one.
Real Results, Real Events
- Cut average response time from 6 hours to under 2 minutes
- Recovered dozens of “lost” leads from missed calls and messages
- Scaled to 3x event volume with the same core team
PRICING
Choose the right growth engine for your event business.
Start lean, then scale your automation, AI, and operations as you add more events, brands, and markets.
Explore our Features and Pricing for More Information
WHAT EVENT LEADERS ARE SAYING
“It’s like giving every producer and planner their own assistant.”
“We used to miss 3–4 calls a day during peak season. The AI Voice Agent now catches every single one and books qualified consults on our calendar.”
Owner, Boutique Wedding Planning Studio
“Our producers finally have a single view of pipeline, production, and vendors. It’s cut our internal ‘status’ meetings in half.”
Director of Production, National AV Company
“We scaled from 4 to 12 major experiential campaigns a quarter without adding a single full-time coordinator.”
Managing Partner, Experiential Agency
Run a smarter, faster, more profitable event business.
Let AI handle the calls, coordination, and communication—so you can focus on delivering unforgettable experiences for your clients.
Questions about Event Planner's Tool Kit?
Here’s what event planners, agencies, and AV teams ask us before they switch from their current stack.
How does the AI Voice Agent work?
Your AI Voice Agent is trained on your scripts, FAQs, and processes. When a call comes in, it answers in your brand voice, captures key details, qualifies the lead, and either books directly into your calendar or routes it to your team. It can also make outbound follow-up calls based on your workflows.
Can it handle both sales and operations?
Yes. On the front end, it handles inquiries, bookings, and follow-ups. On the back end, it can trigger workflows for operations—like sending vendor updates, reminding clients about approvals, or notifying your team of key milestones.
Does this replace my current tools?
For most event businesses, Event Planner's Tool Kit replaces 4–7 tools: call tracking, basic CRM, task/project tools, text/email marketing, and parts of your scheduling software. We can also integrate with key tools you want to keep.
Can I customize workflows?
Absolutely. You’ll start with proven event industry templates, then customize workflows, scripts, and triggers to match your services, event types, and internal processes—without touching code.
Is it built for AV and event teams specifically?
Yes. Target Stream Media built Event Planner's Tool Kit specifically around the needs of event planners, meeting & event agencies, AV production companies, and experiential teams. Timelines, crews, vendors, venues, and clients are all first-class citizens in the platform.
How fast can I get started?
Most teams are live with core lead capture, AI voice, and basic automations within 7–14 days. From there, we work with you to roll out more advanced workflows and operations over the next few weeks based on your goals.
